office office – My IT experience

Word is repaginating – “dancing” table problem!

I refer to a table as a dancing table when a table in your Microsoft Office Word document changes it’s width on its own (as shown in the video example below), most often this happens when you have a table within the header and footer of you document.

The reason for such problem to occur is that Microsoft Office Word calculates in a wrong way the table width. This is due to different Page Set up settings on different sections in one document. When the table width is percent and the table spreads over more than one page the width calculation goes wrong and the table starts to “dance” from one width to another.

To stop this error, which often causes repaginating,  you will need to enter the table width in points/inches/centimetres. If you for any reason want to get 100% width you can first adjust the parameter to 100% and than switch it back to points – this rule is valid for any percentage that you might want to achieve.

One other tip is that if your table is in the header and footer section of your document and you have pages with different Page Set up like portrait and landscape you will need to put section break between each Page Set up change, from portrait to landscape and back from landscape to portrait. Than you would remove the “Same as previous” setting in your header and set different table widths for each table.

With large documents such “dancing” tables can lead to repaginating and slow operation. That is why you should always try to avoid using percentage as a table width where tables spread on more than one page!

How to add dots up to the end of the line in Word 2003?

Here is a short explanation on how to automatically add dots up to the end of the line with Word 2003. This feature is very useful if you want to create custom table of contents or if you like to create a menus or a check-lists.

This feature converts tabs into desired symbol up to a specified position in the document.

Step 1:

Select the text in the document where you want to convert tabs in dots.

Step 2:

Go to Format menu and choose “Tabs”.

format-tabs

Step 3:

– Enter the position in “pt” up to which you would like to fill the space with dots. In this example I have chosen 305 pt.

– Choose alignment.

– Choose the leader.

– Click Set.

– Click OK.

tab_settings

And this is the result that you should see:

result

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